You're Booked! Congratulations!
As things start to fall into place, you're sure to have questions. Please use this guide to help keep track of important dates and answer some common questions about facilitating your wedding with us at Kicking Horse Mountain Resort.
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As your wedding day approaches, there are several important dates to keep in mind. Kicking Horse Mountain Resort will be processing your deposits on the dates specified in your signed agreement.
1st Deposit:
- Due upon the return of your signed Contract
- The amount of the Venue fee before taxes
2nd Deposit:
- Due 6 weeks before your wedding date
- 75% of the Estimate Invoice (F&B Minimum Spend + Gondola Fee)
3rd Deposit:
- Due 2 weeks before your wedding date
- 25% of the Estimate Invoice (F&B Minimum Spend + Gondola Fee)
Your Final Guest Count will also be due at this point
Final Payment
- Due approximately 3 days after your wedding date
- The amount will be the taxes, gratuity and any items over & above your Minimum Spend amount.
A wedding specialist will be in touch with you approximately 1 week before each due date to confirm numbers before processing your credit card on file.
We will require your final guest count 2 weeks before the wedding date. This should include an adult, child, and vendor count. We will need to know how many meals you will be purchasing, as well as the menu selection of each guest and vendor.
Please use the template below:
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Your Final floorplan is due 2 weeks before your wedding date. Below you will find a few samples of commonly used plans to assist you with detailing how you would like to plan for the space.
Please feel free to move tables, make notes, etc in the attached word documents and send to one of our Wedding Specialists prior to the due date. We will happily work with the team to test your floorplan and ensure it will work for your guests and serving staff!
1 month prior to your wedding date we will require your full Food & Beverage order to be communicated with one of our Wedding Specialists. This includes:
- Menu Selections from the Catering Package (including guest meal choices)
- Any Special Orders
- Menu Enhancements
- Wine Selections
- Timing of Food and Beverage Services (ie. poured wine service with dinner, 11pm: midnight snack, etc)
- Allergies and/or Diet Restrictions
Due to our unique mountain top location, a timeline of 1 month is necessary in order to source and transport items required to fulfill your choices.
*Food and Beverage Pricing is Subject to Change*
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Please communicate your Audio Visual requirements 2 weeks prior to your wedding date should you be wishing to rent our Projector & Screen or utilize our house system for your ceremony and/or reception.
House System & Mic: Included
Projector Screen Only : $50
Projector & Screen: $200
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Above the dining room inside the Eagle's Eye Restaurant are 2 incredibly convenient suites with striking views of sweeping mountain ranges! You are welcome to have vendors or friends & family come up to the suites to assist you in getting ready.
Day Use:
- 1 Suite: Included on your wedding day from 11:30am until the end of the ceremony.
- 2nd Suite: $300.00 (+tax) on your wedding day from 11:30am until the end of the ceremony, fees added to your final invoice.
Please inquire with your Wedding Specialist about availability and/or booking the second suite for day use.
Due to logistical issues, the Eagle's Eye Suite is not available for overnight use on the wedding night for couples who have booked the Whitetooth Grill Reception Package.
It is the responsibility of the Bride & Groom to arrange transport of all wedding items (including flowers) to and from the Eagle’s Eye Restaurant. The delivery of items and supplier access to the venue must be pre-arranged with your Sales Coordinator.
In the summer, access to the Whitetooth Grill for decorating can begin at 12pm on the wedding day. If you would like earlier access, please communicate with your Sales Coordinator.
During the winter, the Whitetooth Grill is open to the public. Therefore, access to the Whitetooth Grill for decorating begins at 3:30pm.
Restrictions:
Unfortunately flower petals, confetti, rice, and pushpins are not forms of decorations we can allow on the terrace of the restaurant or inside the dining room.
The dance area is open to your interpretation when working on the floor plan. Dance floor tiles are not provided and are completely optional.
You are more than welcome to provide a DJ, live band, or use an ipod/mp3 player along with the supplied house system for the dance portion of your wedding. The PA system is portable and can be used outdoors for the ceremony music and then transported indoors for the speeches (includes a microphone) and for the dance.
We ask that a member of your party is available to switch and navigate through songs on your behalf.
It is recommended to obtain a professional who has the professional equipment if possible.
Site Visits:
Should you be in the area, please feel free to touch base with a Wedding Specialist at least 48 hours in advance and we will happily make arrangements to meet with you. Gondola passes may be arranged for you and a couple of guests to go up to the Eagle’s Eye Restaurant. During this time a member of the Team will accompany you up the gondola and review the arrangements of your ceremony, seating plans, and activities for your guests and address any questions or concerns you might have.
Wedding Rehearsals:
Most often we find our Wedding Couples hosting their wedding rehearsals in an easily accessed area near a hospitality suite or get together the evening before the wedding celebration. Should you wish to utilize the Eagle's Eye Terrace for your rehearsal, please check availability and/or book with one of our Wedding Specialists. A $75.00 (+tax) fee will be applied to your final invoice for use of the terrace.
Golden Eagle Express Gondola:
The gondola is a scenic and wowing experience for your guests and an exciting addition to your celebration! The ride takes 15 minutes (one way) and each cabin can seat up to 8 guests. Carts can be arranged through your Wedding Specialist for transporting decorations or vendor equipment the day of your wedding.
Lift Tickets:
Each guest must have a ticket going to and from your ceremony & reception or to enjoy the recreational facilities during the days before or following your wedding. Ceremony Only tickets will be available to your guests at the base of the Gondola prior to loading at 2pm.
Upgraded Ticket Options:
You may choose to upgrade your guests' tickets as follows:
Sightsee Ticket (full day gondola access): $5/guest
Adventure Pass (2 day access to gondola and grizzly bear refuge): $10/guest
*All upgraded ticket costs will be added to your final invoice*
You will be required to supply a Guest List to you Wedding Specialist 2 weeks or more before your wedding date. We ask that it is in excel format.
For liability and safety reasons we must have the first and last name of every guest (no matter the age). This includes Babies/Children, a "Plus One" for your wedding guest, and vendors.
If you need certain members from your guest list to assist in set up or take photos with you at the top, please indicate that they require an "Early Access" ticket on the guest list template (found in Important Dates).
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Uploading:
11:00 AM
- The earliest time available to load the gondola to access the Eagle’s Eye Suite.
You must arrange vendor tickets or early upload tickets for any of your family/friends who will be setting up the Eagle’s Eye past the regular day’s closure times.
2:00 PM
- All wedding guests will be asked to wait until 2:00PM to begin loading for the wedding unless special arrangements for early upload tickets have been pre-arranged for a select guests with your wedding specialist. Please assist by communicating this with your guests.
Downloading:
- Download time starts immediately after the ceremony and guests must download by 3:30pm.
Eagle’s Eye - The Eagle’s Eye Restaurant is not legally deemed wheelchair accessible as there are two steps out the back to get onto the terrace. In the past, we have put a ramp down to allow wheelchairs to access that area. Thus the venue is wheelchair friendly and there are no problems with getting wheelchairs onto the gondola.
Whitetooth Grill – the Whitetooth Grill is wheelchair accessible, but requires crossing a gravel terrace outside of the venue.
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- Minimum Spend
- Buffet or Plated
- Allergies & Dietary Needs
- Children's Meals
- Vendor Meals
- Cake & Wedding Favours
- Bar Service
- Menu Tastings
Your contract specifies a “Minimum Spend” which should also be outlined on your estimated invoice. All alcohol and food goes toward meeting that Minimum Spend. As alcohol is served during the evening, it will calculate toward that spend, with the exception of a cash bar. If for some reason the $85 per person average is not met, $85 per person will be charged.
*Food and Beverage Prices are Subject to Change*
The Whitetooth Grill can only accommodate a buffet-style reception.
Please let your Wedding Coordinator know about any special food needs (including allergies) no less than 30 days from the event. We can also coordinate a Vegetarian, Vegan or Gluten-Free Meal.
Children’s meals are available for those 12 years of age and under. Please note that children do count towards the total-person capacity for fire code reasons, but do not count toward your minimum spend. The costs associated with their meals, however do.
Typically, the Bride and Groom pay for the Vendors’ meals. The Vendors do not count toward your final number of guests, but they do count toward your minimum spend. Vendors’ meals are discounted 50% and are served at the bar.
Cake Cutting:
Cakes are the only outside food allowed at the Whitetooth Grill Facility. It is required that the vendor provide a Food Safe Certificate. Kicking Horse Mountain Resort charges a cake cutting fee of $1.50 per slice and handles the service of the cakes. This $1.50 includes any use of plates, or cutting services.
Wedding Favours:
Wedding Favours may be brought in by the Bride and Groom, however, if they consist of food or alcohol, please contact your Wedding Coordinator prior to deciding to ensure that it is allowed within the parameters of our licensing.
We are very flexible in customizing the beverage program to your guest’s expectations and your budget. Keep in mind we can customize any bar type to specify which products are included. Please use the suggestions in the document below as a guide.
Menu Tastings can be booked at the cost of $250.00 for up to 4 people. Extra guests can attend at a charge of $50.00 per person. Your Menu Tasting should take place within three months of your wedding day, if possible. Understandably, sometimes your proximity to Golden might not allow for this, but the closer to the date we can schedule this appointment, the better grasp both the Food & Beverage Staff and the Bride & Groom can have on the seasonal taste and availability of food.
Please work with your Wedding Coordinator to arrange a time. Bookings are mandatory and must be pre-approved, we cannot accommodate walk ins for a menu tasting. We also cannot conduct a menu tasting during the off season when the resort is closed, so please plan accordingly. Please note that we cannot guarantee the availability of a suitable date for a menu tasting.
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Please provide your guests with the booking code KHMRWED to receive a 10% discount on select accommodations when booking through our central reservations at:
1.800.258.7669
OR
https://www.inntopia.travel/Ecomm/Package/Package/817288/en-US/?packageid=18207&promocode=KHMRWED
*They will need to provide the last name of either the bride or the groom*
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NADJA MULIK
250.439.5537
nmulik@KickingHorseResort.com
ADRIANNE CONLIN
250.439.5547
aconlin@KickingHorseResort.com
CAMERON LUGG
403-209-3321 x4103
clugg@SkiRCR.com
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